Introduction

•Ministry of Religious Affairs was created in October 1974.

•Prior to 1974 various Ministries had been dealing with hajj operations.

•In 1976, the subjects of Minorities Affairs and Overseas Pakistanis were merged with this Ministry, and the Ministry was renamed as “Ministry of Religious Affairs, Minorities Affairs, and Overseas Pakistanis”.

•Minority Affairs and Overseas Pakistanis were separated from this Ministry in 1977 and 1992, respectively. The subjects of Minorities Affairs and Zakat & Ushr were merged with this Ministry in 1996.

•Zakat & Ushr Division was again separated from this Ministry in October/November 2008 and the Ministry was renamed as the Ministry of Religious Affairs.

•In June 2013, Ministry of National Harmony was merged with the Ministry of Religious Affairs, and renamed as the Ministry of “Religious Affairs and Interfaith Harmony”.

Senior Management

Organogram

Functions of Admn & Finance Wing

• Personnel Administration of Officers/Officials of the Ministry.

• Framing of Recruitment Rules/creation of posts.

• Hiring of residential accommodations for the officers/officials of this Ministry.

• Medical Reimbursement to the serving / retired officers/officials of this Ministry.

• Pension cases of all the Officers and Officials of the Ministry.

• Financial matter relating to the payment of H.B. / Conveyance /G.P. Fund Advances.

• Miscellaneous administrative matters not otherwise specified.

• All matters relating to general administration including stationery / store / telephones (officers / residences) and staff cars / vehicles (purchase / maintenance / condemnation / replacement / disposal and POL etc.

• Up-keep / maintenance of office building and security arrangements.

• Administration and management of R&I Section.

• Coordination amongst various wings for compliance of President and Prime Minister/ Cabinet and its Committee’s Directions/Decisions.

• Circulars/reports received from other Ministries/ Divisions/ Departments.

• All matters relating to Senate and National Assembly Secretariats.

• Preparation of annual budget of the Ministry.

• Preparation of Pay, TA/DA, Medical charges, and GP Fund/ HBA/ Motor Car Advance bills of officers/staff of the Ministry and its submission to AGPR.

• Preparation of contingent bills.

• Reconciliation of Departmental figures with AGPR.

• To initiate the case for re-appropriation of funds.

• Preparation of Cash Book initiating the receipts and payments against the regular budget of the Ministry.

Job Distribution:

Joint Secretary (Admn & Finance) (Overall in-charge)

Deputy Secretary (Admn-I)

• To assist the Joint Secretary (A/F).
• To supervise the Officers of the Admn/ Finance Wing.

1. Section Officer (Administration-I)

• Personnel Administration of Officers of the Ministry.
• Personnel Administration of Officials of this Ministry.
• Maintaining of Personal Record of officials.
• Training / Courses/Seminars/Symposia/Workshops etc.
• Maintenance of CR Dossiers of Officers / Officials of the Ministry.
• Framing of Recruitment Rules / creation of posts.
• Reply of National Assembly / Senate questions relates to Main Ministry.
• Hiring of residential accommodations for the officers / officials of this Ministry.
• Medical Reimbursement to the serving / retired officers / officials of this Ministry.
• Declaration of Assets of the Officers / Officials.
• Pension cases of all the Officers and Officials of the Ministry.
• Financial matter relating to the payment of H.B. / Conveyance / G.P. Fund.
• Miscellaneous administrative matters not otherwise specified.
• Appointment in the Directorates of Hajj in Pakistan and Cases of Tenure posting of Officers/ Officials in Directorate General of Hajj, Jeddah.

2. Section Officer (General)

• All matters relating to general administration including stationery / store / telephones (officers / residences) and staff cars / vehicles (purchase / maintenance / condemnation / replacement / disposal and POL etc.
• Up-keep / maintenance of office building and security arrangements.
• Administration and management of R&I Section.
• Office procedures, Secretariat Instructions, Rules of Business, Re-organization Committee and allocation of subjects among various Wings / Sections.

3.   Section Officer (Litigation)

• This Section deals with Court cases regarding Hajj matters only.
• To deal with Court cases initiated in Civil Courts and High Courts throughout the Country and in the Supreme Court of Pakistan, Islamabad. 
• The Litigation Section consults the Law and Justice Division in all matters involving legal questions. 
• The Litigation Section provides strategic guidance on all issues pertaining to the Litigation Wing of the Ministry.
• The Litigation Section monitors the pending cases in various courts and devise strategies to expedite the disposal of Court cases in coordination with regional offices at Karachi, Peshawar, Lahore, and Quetta.
• The Litigation Section prepares para wise comments to be submitted to the Court of law, and procedure for handling these court cases. 
• The Litigation Section provides legal opinion on all cases referred to the legal section and vet all documents, petitions, and reports to be submitted to the Court. 
• Vetting of all legal documents from the Law and Justice Division referred by any wing/section of the Ministry.
• The Litigation Section represents the Ministry as Departmental Representative on a need basis in various Courts. 
• The Litigation Section consults the Law and Justice Division for the nomination of defense counsel in various cases. 
• To attend the Court cases, in cases filed in Civil Court Islamabad, High Court, Islamabad and Supreme Court of Pakistan, Islamabad.  
• To contact the Defending Counsel nominated by Law & Justice Division for, to assist, brief, and hand over the case papers.
• The litigation Section deals with court cases pertaining to the Ministry of Religious Affairs less Interfaith Harmony Wing. The main responsibility of the section is to monitor cases pending before any court of law throughout Pakistan, seek the opinion of the Law and Justice Division on law cases, the nomination of defense counsel, vetting of para wise comments/replies prepared by different wings of the Ministry, also to ensure the presence of a well conversant officer during court proceedings.

4.   Section Officer (Budget &Cash-I)

• To act as Drawing and Disbursing Officer of the Ministry of Religious Affairs & Interfaith Harmony.
• Payments of TA/DA to the participants in the meetings of various Conferences etc.
• Preparation of Pay, TA/DA, Medical charges and GP Fund bills of officers / staff of the Ministry.
• Preparation of change statements for AGPR. Maintenance of register for the record of various advances drawn from AGPR Preparation of contingent bills.
• Reconciliation of Departmental figures with AGPR.
• Preparation of annual budget of the Ministry.
• To initiate the case for re-appropriation of funds.
• Preparation of surrender order.
• Maintenance of GP Fund registers of Class-IV officials.
• Preparation of Cash Book initiating the receipts and payments against the regular budget of the Ministry.
• Submission of bills in AGPR.
• Collection of Cheque from AGPR.

Legislations  / Acts & Rules